Introduction 

     The Rix Organization (“Rix Organization” or “we”) is a professional services firm which provides assurance, tax, financial advisory, and consulting services to private and publicly-traded businesses, government organizations, as well as to individuals (the “Services”). This Privacy Statement outlines our general policy and practices for protecting personal information that we collect through our Web site at www.rixorg.comand through other means of correspondence with the Rix Organization.  This Privacy Statement explains the types of information we gather through our Sites and in connection with our Services, how we use that information, and the choices individuals may exercise regarding our use of, and their ability to correct, that information.  By submitting personal information to us, you are consenting to use of your personal information (including any disclosures, processing, and transfers of your information to third parties by the Rix Organization) in accordance with this Privacy Statement.  Any consent you provide is entirely voluntary.  If you do not accept this Privacy Statement, then you should not submit any personal information to the Rix Organization through our Sites or Services.

Notice, Choice and Use 

     In order to use our Sites, you do not need to send us any personal information.  You may voluntarily provide us with personal information, such as your name and contact information, by subscribing to publications, registering on the “Home” page, or by submitting requests through our “Contact Us” mailboxes. We may use the personal information you submit through the Site to respond to your requests (e.g. send you information about the Rix Organization services or events), send you administrative information or notices, send you information about our services, and for our internal business purposes.  If you no longer wish to receive promotional communications from us, you may at any time request that we discontinue sending you such materials by contacting us using the contact information listed below.

     We do not seek sensitive personal information on our Sites. You will never be asked to hand over passwords, SSN number, or any other identity defining documents. To better help us help you we may request and collect information such as name, address and other contact information, work/business information and experience, licenses and certifications, and other personal information of similar nature. Your decision to submit such information is entirely voluntary. We may use this information to process and evaluate your application for consultation and to communicate with you.  

 

     In connection with providing Services, the Rix Organization enters into contracts with its clients that describe the purpose for which information (including personal information) is collected and used.  Companies that engage the Rix Organization are responsible for obtaining, as required pursuant to law or regulation, consents from parties that provided the company with their personal information, which will be transferred to and used by the Rix Organization to perform the Services requested.  Individuals that engage the Rix Organization will be asked to consent to provide their personal information to us to perform the Services requested.

     Our legal basis for processing any personal information provided to us is either that: (i) you have expressly consented to the practices described in this Privacy Statement by voluntarily providing your personal information to the Rix Organization, or (ii) such processing is necessary for the performance of a contract where the Rix Organization has been engaged to provide Services.

     We do not use profiling or make any decisions based solely on the automated processing of your personal information.  We retain personal information for only so long as necessary for the intended purpose for which it was collected, unless a longer retention period is required or permitted by law or our document retention policies based on professional standards and best practices.  We may also store your name and email address in a customer relationship management tool and use it to manage our relationship with you and/or your company.

Disclosures and Transfers 

     The Rix Organization will not disclose an individual’s personal information to third parties, except as set forth in this Privacy Statement, when we have permission to make the disclosure, or as necessary to fulfill the purpose for which the information was submitted.  We also may use or disclose personal information as we believe to be necessary or appropriate (a) under applicable law (including to meet a national security or law enforcement requirement), (b) to comply with legal process or professional standards, (c) to protect our rights, privacy, safety or property and/or those of our affiliates or clients; or (d) in a merger, acquisition or asset sale.

     The Rix Organization may use third-party service providers to provide administrative or operational support the Rix Organization. Such entities may be located within or outside the United States and, depending upon the services, they may have access to personal information in connection with their services. We require all such service providers to protect the information we entrust to them and to use such information only as necessary to provide services to us.

     Additionally, the Rix Organization may disclose and transfer personal information to resource service providers and to other member firms of the Rix Organization within the Rix Organization. 
  
Third-Party Sites 

     This Privacy Statement does not address, and we are not responsible for, the privacy, information, or other practices of any third parties, including any third party operating any Web site or service to which the Site links.  The inclusion of a link on the Site does not imply endorsement of the linked site or service by us or by our affiliates.

Data Security 

     The security of your personal information is important to us.  We seek to use reasonable physical (e.g. key card office entry, locking doors), technical (e.g. password protection, network firewalls, laptop encryption, authentication mechanisms), and administrative safeguards (e.g. confidentiality agreements, training, procedures that limit access to and use of data) to protect the information we process.  However, no method of transferring data over the Internet or storing electronic data is completely secure.  Therefore, while we strive to use reasonable and appropriate means to protect your personal information, we cannot guarantee absolute security.

Data Integrity 

     We process personal information only in ways compatible with the purpose for which it was collected, as subsequently authorized by the individual, or as otherwise permitted by applicable law.  To the extent necessary for such purposes, we take reasonable steps to make sure that personal information is accurate, complete, current, and otherwise reliable with regard to its intended use.

Access and Correction 

     If an individual becomes aware that information we maintain about that individual is inaccurate, or if an individual would like to update or review his or her information, the individual may contact us using the contact information below.  We will take reasonable steps to permit individuals to correct, amend, or delete information that is demonstrated to be inaccurate.  We may limit or deny access to personal information where providing such access would be unreasonably burdensome or inappropriate under the circumstances.  All requests to access or change personal information will be handled in accordance with applicable legal requirements.

  
     To request deletion of, access to or to make changes to information, or to otherwise exercise any of your rights in this paragraph, please send us an email at jrix@rixorg.comthe Rix Organization will take steps to address your request to the extent consistent with and permitted by laws, regulations and professional standards applicable to the Rix Organization and our own internal policies.  If you are a client and request that we delete or limit the use of your personal information required to perform our Services, we may not be able to complete our engagement.

Enforcement and Dispute Resolution 

     We will investigate and attempt to resolve complaints and disputes regarding our use and disclosure of personal information in accordance with this Privacy Statement.  We encourage interested persons to raise any concerns with us using the contact information below.  Any employee who we determine is in violation of our privacy policies will be subject to disciplinary process.

     Merger, Change in Ownership and Other Business Transitions 

In the event the Rix Organization goes through a business transition, such as a merger, or the acquisition or sale of all or a portion of its assets, your personal information may be among the assets transferred.
 
Privacy Statement Changes 

     The Rix Organization reserves the right to amend or modify this Privacy Statement from time to time.  We will post any revised Privacy Statement on this Site, or a similar Web site that replaces this Site. By continuing to use any of our Sites, you agree that the terms of this Privacy Statement as of the effective date will apply to information previously collected or collected in the future as permitted by law.

Minors 

     This Site is not designed for or directed at persons 18 years of age or younger, and we do not intentionally collect information from anyone under the age of 18 through this Site.

How to Contact Us 

     Questions, comments or complaints about the Rix Organization  Privacy Statement, or data collection and processing practices can be e-mailed to jrix@rixorg.com, or by writing to us using the contact details below:

 

The Rix Organization

John Rix

5425 E. Broadway Blvd

Suite 444

Tucson, AZ 85711